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Goods
Goods include supplies, apparatus, and equipment, including lease purchases.
Total Amount of Purchase | Procurement Method | Solicitation Requirements |
---|---|---|
Up to $5,000 | Informal Quote | User Department obtains one or more verbal, fax, online quote. |
$5,000.01 to <$30,000 | Informal Bid | User Department attempts to obtain at least 3 written quotes. |
$30,000 to <$90,000 | Informal Bid | Procurement Division publicly advertises an Informal Bid on eVP and attempts to obtain one or more written bids. |
$90,000 and above | Formal Bid | Procurement Division publicly advertises a Formal Bid on eVP and attempts to obtain one or more sealed bids. |
Professional Services
Professional Services include architectural, engineering, design, surveying, and construction management at risk.
Total Amount of Purchase | Procurement Method | Solicitation Requirements |
---|---|---|
All | Request for Qualifications (RFQ) | Procurement Department publicly advertises an RFQ on eVP to select the most qualified firm. User Department is the Point of Contact. |
All Other Services
All other services, excluding architectural, engineering, design, surveying, & construction management at risk.
Total Amount of Purchase | Procurement Method | Solicitations Requirements |
---|---|---|
Up to $5,000 | Informal Quote | User Department obtains one or more verbal, fax, online quotes. |
$5,000.01 to <$50,000 | Informal RFP | User Department obtains one or more written proposals. |
$50,000 and above | Formal RFP | Procurement Division publicly advertises an RFP on eVP to select the proposal that provides the best value to the City. User Department is the the Point of Contact. |
Construction and Repairs
Total Amount of Purchase | Procurement Method | Solicitation Requirements |
---|---|---|
Up to $5,000 | Informal Quote | User Department obtains one or more verbal, fax, online quote. |
$5,000 to <$30,000 | Informal Bid | User Department attempts to obtain at least 3 written quotes. |
$30,000 to <$500,000 | Informal Bid | Procurement Dvision publicly advertises an Informal Bid on eVP to obtain one or more written bids. User Department is the Point of Contact. |
$500,000 and above | Formal Bid | Procurement Dvision publicly advertises a Formal Bid on eVP to obtain at least 3 qualified/sealed bids. If 3 qualified bids are not received on the first advertisement, then the Bid will be readvertised. User Department is the Point of Contact. |
For more information about the City’s procurement process, please contact the Procurement Division at 919-996-3240.