Procurement

The Procurement Division is responsible for the overall conduct or oversight of all purchases of City of Raleigh equipment, supplies, and services. The City of Raleigh Procurement Division strives to provide all suppliers an opportunity to bid on goods, services, and construction projects.

How We Procure

Procurement Card 

Some City employees are issued a City of Raleigh procurement card, which authorizes them to make certain purchases following the City's purchasing procedures. The procurement card program provides a more rapid turnaround of purchases for low-dollar-value goods and reduces paperwork and handling costs. Currently, Bank of America provides this procurement card service for the City, and the cards can be used with suppliers that accept Visa credit cards.

Purchase Orders 

The Procurement Division issues purchase orders for the procurement of equipment, supplies, and some services. The City purchase order terms and conditions apply to all purchases of supplies, equipment, and services and must be considered as part of any quotation or bid.

Purchase Order Terms and Conditions

Contracts 

Contracts are executed for professional services, other services, and construction projects when the value of the contract is greater than $5,000. Contracts will have additional terms and conditions.

Invoice Payments

The City's Accounting Services and Financial Reporting Division handles invoice payments. Standard payment terms are net thirty (30) days.

The City of Raleigh's Federal Tax ID number can be obtained by calling the Accounting Services and Financial Reporting Division at 919-996-3210 or by mailing a request to:

City of Raleigh
Accounting Services and Financial Reporting Division
PO Box 590
Raleigh, NC 27602-0590

Sales Tax

The City is required to pay North Carolina state and local sales taxes. Our purchase orders estimate these taxes; however, all applicable taxes should be included on your invoices.

Surplus Disposal

Currently, the City of Raleigh is not holding auctions for disposal of surplus items. Most surplus items are now either consigned to the North Carolina State Surplus Property Agency for disposal or sold by online auction via GovDeals. For more information, see Surplus Equipment Auctions.

Sustainable Procurement

In accordance with the City of Raleigh 2007-2009 City Council Mission Statement, the City recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a diverse, equitable, and vibrant community and economy. The City recognizes that the types of products and services the City buys have inherent social, human health, environmental and economic impacts, and that the City should make procurement decisions that embody the City’s commitment to sustainability whenever possible.

For more information, view our Sustainable Procurement Policy.