General Eligibility Requirements Review Process How to Apply Contractual and Reporting Requirements Ineligible Expenses
The Human Relations Commission reviews requests from human services agencies seeking grants from the City and makes recommendations to the City Council. The grants are awarded annually to nonprofits that serve the elderly, youth, those with a disability, those who use substances and who are homeless.
General Eligibility Requirements
The following criteria are minimum qualifications for an application to be considered. All funding recommendations will be based on available funds.
- Raleigh Headquarters: The organization’s headquarters must be located within the corporate limits of the City of Raleigh. Agency headquarter address is verified through NC Secretary of State records.
- Not-for-Profit & 501c3 Status: Human services grant funds may be awarded only to not-for-profit organizations with 501c3 status, that have federal and state tax-exempt status. To ensure tax-exempt status, the organization’s IRS Form 990 from the most recently completed fiscal year will be reviewed.
- Population Served: Proposed programs and projects must benefit low income persons and households residing in Raleigh.
- Agency Experience: Qualified applicants must have at least one year of recent experience in the delivery of services to the specified target group(s) and demonstrate sensitivity to the special needs of their clientele.
- One Year Program Service Delivery: Only projects or programs that have been established and providing services for at least one year will be considered.
- Request Amounts: Request must not exceed 25% of the agency’s total actual operating expenses for the last completed fiscal year. Additionally, requests must not exceed 50% of the total project budget.
- Fiscal Responsibility: Must have an adequate financial management system in place to maintain effective control and accountability over all funds, property, and other assets covered by this proposal. Must be able to produce sufficient backup documentation for costs of the project and files for review and audit.
- Agency Audits: If the application request is more than $25,000, the organization’s most recent audited financial statements and audit letter must be submitted. Must not have any outstanding audit deficiencies, findings, or disallowed costs from previous projects or activities.
- Raleigh Grant Programs: Organizations may apply for funding in up to two City grant programs per year.
Grant evaluations will occur on an annual basis by Office of Equity and Inclusion staff and Human Relations Commission members. Agency’s program goals, metrics and outcomes will be reviewed.
|I.||The Office of Equity and Inclusion receives completed applications.|
|II.||Applications are reviewed by the grants committee. The committee review process includes a mandatory applicant panel interview.|
|III.||The grants committee presents their funding recommendations to the Human Relations Commission.|
|IV.||Upon approval, recommendations are presented to City Council for inclusion in the annual budget process.|
|V.||City Council will make the final decision regarding Human Service Agency funding. All agencies will be notified of City Council’s final decision.|
How to Apply
Agencies must submit:
- One (1) printed application with original signature; and
- One (1) electronic copy of the application (submitted via email)
- Printed applications must be clipped together, enclosed in an envelope or
- package and clearly marked with the name of the submitting agency.
- Complete all sections of the application and number the pages sequentially,except for the attached documents.
- Handwritten applications will not be accepted.
- Submit all required supporting documentation (e.g. audit report, articles of incorporation, etc.) and a signed copy of the application checklist.
Electronic Version of Application:
The electronic version of the application must be emailed as a viewable and printable Adobe PDF document to the Equity and Inclusion Office at HumanRelations@raleighnc.gov. Once received, you will receive an email confirmation.
Both hard copy and electronic versions of the application must be received by the Office of Human Relations on or before the due date and time. Applications received after the due date will not be accepted or considered.
|Delivered by U.S. Postal Service||Delivered by Hand|
|City of Raleigh
ATTN: Marquita Mbonu, Human Relations
|City of Raleigh
ATTN: Marquita Mbonu, Human Relations
|PO Box 590
Raleigh, NC 27620
|900 S. Wilmington Street Raleigh, NC 27602|
Contractual and Reporting Requirements
When funding is approved, a contract is sent to the agency specifying the terms and conditions of funding, procedures for payment of funds, reporting, monitoring and evaluation requirements and a detailed schedule of services. The applicant must sign and return the contract signifying agreement to the terms and conditions. No major changes can then occur, either in activities, financing or use of funds, without requesting and receiving approval in writing from the City of Raleigh.
Contractual Requirements for All Grants:
- Assurance of compliance with: The City’s nondiscrimination policy; NC Iran Divestment Act; and Federal E-Verify program
- Demonstration that the grant recipient: Meets City insurance coverage requirements; Has an organizational conflict of interest policy; and Adheres to Generally Accepted Accounting Principles (GAAP); Provision of audited financial statements to the City for grants of $25,000 or more; and Grant payments are made once verification of expenses is received
Grant awardees must submit quarterly reports showing how goals and objectives are being achieved. Quarterly reports are due to the Office of Human Relations 15 days after the end of each quarter.
The following expenses will not be covered by the grant.
- Administrative/ Operational Expenses- These costs include administrative staff, rent/ mortgage, utilities, insurance, furnishings/ equipment, depreciation, audit, communications (telephone, internet, IT support), that are not directly related to program/ project delivery.
- Individuals- Individuals are not eligible to apply directly for funding.
- Housing Construction
- Organizations Receiving Arts Program Support - Organizations receiving multi-year funding from Raleigh’s Arts Commission Grant Program are ineligible for funding.