Barwell Road Park Rentals


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Rental Fees Rental Guidelines Frequently Asked Questions
Name Capacity Cost Per Hour Features Features Cont'd
Gymnasiums 100 -300 $85/hour 74' x 108' Air conditioning, sports core flooring
Small Classroom 15 $30/hr 11' x 28' ,white erase board sink and countertop
Medium Classroom 40-60 $40/hr 30' x 28' projector screen, white-erase board
Extra Large Multi-purpose Room 100 - 125 $75/hr 60' x 28' projector screen, white-erase board
Dance Room 25 $40/hr 30' x 28' full-length mirror, ballet bar, wood floors
Warming Kitchen $25/hr Microwave, stove, refrigerator Fish fry and grills not permitted

Rental Fees

The base rate is listed for each room and may change based on the type of rental per the PRCR Fees and Charges Policy.

Rental Application Fee  - $15 flat fee
This required fee is non-refundable.

Damage Deposit - $100 flat fee. The fee will be returned, minus any charges assessed, after the rental is completed. It may take up to 5 business weeks based on type of payment.

Supervisory Fee -  $20 per hour
Fee required for rentals outside of normal hours.

Reserving a Space

  1. Visit the facility to verify the space will work for your event. The approximate capacities are listed.
  2. Verify that the room, date and time requested is available.
  3. Submit a completed rental agreement and full payment to the center.
  • All spaces are first come, first serve. Reservations may be made no more than 4 months or no less that 14 days in advance.
  • Renters must include set up and clean up time in the time rented. All rooms must be rented for a minimum of 2 hours.

Rental Guidelines

  1. Renters are responsible for the behavior of their guests.
  2. Additional staff may be required for large rentals at the renter’s expense.
  3. Teen and dance Party Requirements: a. A guest list must be provided at least 14 days prior to the event. Only guests on the list will be allowed in the facility. b. Off-duty RPD police officer may be required at the expense of the renter. c. Provide chaperone plan for the event.
  4. There are additional requirements based on the rental activities. Certificate of Insurance: Million dollar policy listing the City as additionally insured. Catering Permit: Form for caterer if serving food during rental. Assembly Permit: Form for events expecting more than 100 people. Vendor/Concession/Admission: Required if funds are taken on City property.
  5. All transfers, cancellations, and refunds will follow the PRCR departments refund policy.

Frequently Asked Questions

When can I start setting up for my rental?
Set up may begin at the start of the rental
time. Clean up must be complete by the end of
the rented time.

Who cleans the room after the event?
The renter is responsible for cleaning the
room, including mopping, taking out the trash
and putting away tables and chairs.

Can I use decorations in the room?
Renters may use freestanding decorations,
but nothing attached to walls. Decorations
must be removed at the end of the rental.

Is there electronic equipment available?
There is no electronic equipment, such as projectors or microphones, available for renters.

Are tables and chairs available?
Tables and chairs may be used by rental
groups based on availability.

How late may I rent the space?
The facility may be rented between 7 a.m. and
11 p.m. The renter is responsible for fees for
rentals outside of normal operating hours.

Can I bring a grill or fish fryer?
Grills and fish fryers are not allowed at this
location. 

Department:
Parks, Recreation and Cultural Resources
Service Categories:
Parks